Linking Goods Receipts

The most simple example of receiving goods is when there is one purchase order, one shipment of goods and one invoice. In such cases, you create one goods received batch in Micronet, load the purchase order into it and post it to the paperless queue.

However, sometimes suppliers complicate the process of receiving goods. For example:

• Multiple purchase orders, one shipment, one invoice.

Because there are multiple purchase orders on the same invoice, you create one goods received batch in Micronet, load multiple purchase orders into it, and post it to the paperless queue.

• Multiple purchase orders, 1 shipment, multiple invoices.

In this case, you need to create a separate goods received batch for each invoice, load the appropriate purchase order into each batch, then post each batch to the paperless queue. Because the purchase orders have all arrived in the same shipment, you can link the orders together for downloading to the PDA. This topic explains how to use the Warehouse Scheduler - Goods Received tab to link multiple goods receipts so they can be received together.

To link goods receipts for receiving:

1. Open the Warehouse Scheduler screen.

Refer to "Displaying the Warehouse Scheduler".

2. Select the 3. Goods Received tab.

Micronet displays the Warehouse Scheduler - Goods Received tab.

For more information about the fields on this tab, refer to "Viewing or Changing the Status of a Goods Receipt".

Technical Tip This screen is not automatically updated. It is a good idea to select FILE | REFRESH every now and then to ensure you are viewing the most recent data.

3. Select the receipts you want to combine onto one PDA by using the Shift key to select several receipts in a row, or using the Ctrl key to select several receipts that are not sequential.

4. Select EDIT SCHEDULE | SET SELECTED TO LINKED.

Note that the Action field has now changed to Linked.

5. Select FILE | PROCESS.

Micronet links the selected receipts and then redisplays the Warehouse Scheduler - Goods Received tab with the status of those receipts set to Paperless Linked.

6. You can check the receipt to which another receipt is linked by adding a Linked column to the Warehouse Scheduler - Goods Received tab.

Fore more information, see "Customising Transaction Entry Screens".